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    -Brief Business Travel Insights

    08 May 2025
    Article

    From Resilience to Reinvention: CEO Mike Bell on leading through change

    “We’ve got your back”

    When Mike Bell joined Driven Worldwide in 2009, the company was already punching above its weight—delivering premium ground transport services for global investment banks from a relatively small base. But over the years, under his leadership, Driven has become a sharper, more agile business, shaped by both seismic global events and a relentless commitment to quality.

    A Culture That Shone from Day One

    Mike’s early impressions of Driven were defined not by strategy decks or slick branding, but by the people. Friendly, capable, and committed to delivering excellence, the team made a strong impression—and that culture of warmth and professionalism has remained a consistent thread as the business evolved.

    Leadership Lessons and Letting Go

    Initially joining as Business Development Director, Mike stepped into the CEO role with a sense of apprehension. “I didn’t know how to be an MD,” he admits. In the early days, he held tightly to control, trying to ensure everything was delivered the way he would have done it. But over time, he learned to trust his team, empower them, and let expertise flourish. “I’m being less hands on and giving senior managers headroom to make their own decisions,” he says, “and the company’s better for it.”

    COVID: Crisis and Catalyst

    The pandemic was a near-existential threat to Driven. Staff numbers dropped from 53 to 9, and three global offices became one—”a broom cupboard in Hong Kong,” Mike recalls. But the crisis also became a rare chance to reset. With travel at a standstill, the team finally tackled the “too-hard pile” and streamlined operations, digitising processes, improving tech infrastructure, and freeing up staff to focus on client service rather than data entry.

    Tech That Empowers People

    Technology at Driven isn’t about bells and whistles—it’s about enabling people to do what they do best. From dynamic itinerary tools to AI-assisted invoice validation and real-time tracking, the goal has always been the same: take the pressure off staff and give clients better service. “Our clients don’t need to see everything on a screen,” says Mike, “but we so, so we can act before problems arise.”

    Clients Expect the Best—And Always Have

    Despite changes in communication styles and delivery, Mike doesn’t think passenger expectations have become more demanding. “There’s always been an expectation of a business-class service,” he says. What’s changed is how that service is delivered—through slicker comms, proactive planning, and smarter tools.

    Sustainability: From Offsetting to Action

    Driven has been carbon neutral since 2005, but Mike admits early efforts felt a bit like “greenwashing.” Now, with help from sustainability partner Zellar, the company is digging deeper—tracking emissions across operations, working with suppliers to modernise fleets, and pushing toward true emissions reduction, not just offsetting.

    The Next Big Thing? Not Driverless Cars

    While the industry buzzes about automation and AI, Mike’s focus remains practical. Hydrogen and EV infrastructure are major areas of evolution—but don’t expect driverless vehicles to take over anytime soon. In high-touch roadshow travel, he says, “the human connection still matters. You’re in a car all day with someone—there’s a relationship there.”

    Regulation, Risk, and Readiness

    Driven operates in a tightly regulated space, particularly in London, and Mike notes growing demands around compliance, data security, and client reporting. But instead of resisting regulation, the company has leaned in—adapting, auditing, and delivering the kind of operational transparency expected by the world’s biggest banks.

    Crisis Management as a Core Strength

    From the Icelandic volcano to Heathrow power outages, crises have tested the company—but never broken it. The COVID pivot was a case in point. Within two days, the entire team was set up remotely, thanks to a well-timed business continuity audit. “It was phenomenal,” says Mike. “Our plan worked—and then some.”

    Keeping a Sense of Humour

    Amid all the complexity, there have been moments of levity too. Mike Bell, CEO, recalls one particularly memorable incident from the early days: “There was a Korean roadshow—this was before GPS tracking—and we completely lost contact with the chauffeur and passengers for hours. We feared the worst. We even dispatched other vehicles to search for them, thinking there had been an accident.”

    As it turned out, the clients had simply asked the chauffeur to turn off his phone… so they could make an unscheduled visit to a lap dancing club. “The driver was just trying to deliver good service and didn’t feel he could say no!” Mike laughs. “It wasn’t ideal—there was definitely some panicked hair-pulling at the time—but it’s one of those stories that sticks with you.”

    He shares the anecdote with a smile but is quick to underline the serious point: “We’ve come a long way since then. Today, our systems ensure constant visibility and real-time communication. Passenger safety and service integrity are non-negotiable for us.”

    Conclusion: A Business Built on People

    Throughout it all, Mike credits the company’s strength to its people, suppliers, and partners. “We’re nothing without them,” he says. Driven Worldwide may be a small company on paper, but in attitude, agility, and ambition, it’s anything but.

    Our clients and suppliers know that ‘We’ve got your back’.

    -Brief Business Travel Insights

    07 May 2025
    Article

    Executive Transport for Events: A Guide for Event Managers and Executive Assistants

    When you’re planning an event, whether a private board meeting or a multi-day international conference, executive transport is one of the critical features that can quietly elevate the entire experience, or, if mishandled, create stress for both organisers and attendees. For executive assistants, event managers, and operations leads, getting people from A to B isn’t just about logistics. It’s about reputation, reliability, and delivering a premium delegate experience.

    In this guide, we’ll walk you through the key things to consider when planning executive transport for corporate events, share best practices based on real client events, and explain how professional chauffeur services and experienced project management can make all the difference.

    Why Executive Transport for Events Matters: What planners need to know

    Executive transport isn’t just about getting people to the venue. It’s about setting the tone for the event. A seamless, comfortable, and well-timed journey signals professionalism, care, and attention to detail. Whether your attendees are flying in from around the world or simply heading home after a gala dinner, a high-standard transport service:

    • Removes stress from delegates and organisers
    • Enhances brand and client perception
    • Keeps the event running on time
    • Allows flexibility in the face of last-minute changes

    But achieving this consistently requires careful planning and the right partners.  Here are the key things to consider.

    1. Understand the Scale and Scope of Your Event

    Before you book a single vehicle, you need a clear picture of your event’s structure:

    • Is it a one-off seminar or a multi-day conference?
    • How many attendees will you have—and where are they coming from?
    • Are there any special elements like VIP dinners, venue transfers, or offsite entertainment?

    Here’s how executive transport needs can vary depending on event size and complexity:

    🟢 VIP Executive Transport for Smaller Events: Seamless and Discreet

    For seminars, board meetings, or VIP dinners, transport often involves airport transfers and end-of-day drop-offs. You may only need 10–20 vehicles, but attention to timing and professionalism is just as important as for a large-scale event.

    VIP Chauffeurs for Seminars

    Seminars or meetings typically involve 5–10 participating companies, with around 20 attendees over 2–3 days. Delegates arrive on staggered schedules and stay in nearby hotels. Transport includes scheduled airport pick-ups and group transfers at event close.

    Key considerations:

    • Flexibility for last-minute pick-up requests
    • Simple project management that ensures attendees are met and transported without friction

    Chauffeurs for VIP Dinner

    For post-event dinners, ten cars may be booked to collect guests simultaneously from a central location and take them to homes or hotels. This kind of transport is short, high-touch, and relies on precision.

    🟡 Executive Transport for Large Events: More Moving Parts, More Coordination.

    Once you reach 70–100 participants, the transport plan becomes a core part of the event’s infrastructure. Here, you’re looking at mixed transfer types: executive coaches, minibuses, and individual cars.

    Chauffeured Transport for a Single-Day Conference

    A full-day event with a mix of meetings and plenary sessions may also include an evening dinner at a separate venue. Guests typically arrive the evening before and leave after dinner or the next morning.

    Transport considerations:

    • 16-seater minibuses or luxury coaches for group movement
    • Mixed transfer planning for airport, hotel, and venue access
    • Onsite dispatchers or lead drivers coordinating movements in real time

    Project management tip: A single onsite point of contact or lead driver can provide live updates on vehicle ETAs, ensuring the agenda stays on track.

    🔴 Multi-Day and Complex Events: Full-Service Coordination Required

    As the complexity increases—with multiple venues, group dinners, festival visits, and hundreds of guests—the need for detailed transport project management becomes mission-critical.

    Client Example: Investment Bank – four-day event coinciding with Oktoberfest

    This event included over 500 individual transport services. Delegates were spread across hotels, and activities included Oktoberfest visits and private dinners. Timing was key, especially during the daily 6pm rush when the conference broke for evening sessions.

    Transport scope:

    • Shuttles to festival grounds and restaurants
    • Hotel-to-venue loops and station meet-and-greet services
    • Airport transfers over several days

    Project team included:

    • Five onsite project managers covering hotel front of house, airport, vehicle dispatch, and rail station logistics
    • Daily pricing and invoicing
    • Live tracking and change management via PalmTree™ software

    2. Build in Flexibility

    Even the best-planned event will change. Flights get delayed, meetings overrun, and VIPs make last-minute requests. That’s why your executive transport solution must include:

    • Flexible scheduling and vehicle availability
    • Last-minute booking capabilities
    • Real-time updates on vehicle location and ETA
    • A communication system for both delegates and organisers

    It’s not enough to have the right number of vehicles—you need the infrastructure to adapt in real time. This is where experienced chauffeur companies and dedicated transport project managers add real value.

    3. Choose the Right Vehicles for the Job

    The right mix of vehicles ensures both comfort and efficiency. Options typically include:

    • Executive cars for VIPs or one-on-one transfers
    • Minibuses for group movement between hotels and venues
    • Luxury coaches for larger delegations
    • Shuttles on loops between fixed points (e.g., stations and venues)

    Work with your transport provider to allocate vehicles based on delegate type, distance, and occasion.

    4. Don’t Forget the Delegate Experience

    Executive Transport is often the first and last touchpoint of an event. It’s your chance to leave a lasting impression. Consider the small details:

    • Are your drivers briefed on delegate names and titles?
    • Do the cars reflect your brand standard?
    • Is there someone onsite to guide delegates and avoid confusion?

    In high-pressure, high-status events, it’s often the subtle touches—greetings at the airport, calm management of the unexpected, or helping a nervous speaker arrive in time—that delegates remember.

    5. Align with Your Event Team Early

    Successful transport planning starts early. If you’re working with a chauffeur service or executive transport partner, involve them as soon as the agenda is shaping up. Share:

    • Flight and accommodation schedules
    • Meeting times and dinner reservations
    • Known VIP or speaker requirements

    A good provider should be planning to conduct onsite recces, design custom routes, and prepare for bottlenecks like one-way streets or high-traffic exits.

    6. Use Technology to Stay in Control

    Modern executive transport is powered by software. Systems like Driven Worldwide’s PalmTree™ allows for:

    • Real-time tracking of vehicles
    • Live update logs for schedule changes
    • Accurate and daily pricing breakdowns
    • Centralised communications between event planners, transport teams, and drivers

    Technology adds the oversight needed when you’re managing 200+ transfers across three days—and it ensures no delegate is left behind.

    ✅ Final Thoughts: Choose a Transport Partner, Not Just a Provider

    Executive transport for events is about more than cars and drivers. It’s about partnership, trust, and the ability to handle complexity with calm competence. For event managers and EAs under pressure to deliver smooth, impressive experiences, choosing a transport company that understands the nuances of your event—from boardroom to beer festival—can be the difference between chaos and calm.

    We’ve supported everything from private dinners to 600-service summits. Our team becomes part of your team—anticipating needs, solving problems, and ensuring every delegate arrives in comfort and on time.

    Need help with your next event?
    Talk to us about how we can support your event with executive transport that works behind the scenes to keep everything on track.

    Find out more about Driven Worldwide Meetings and Events Services