-Brief Business Travel Insights

15 Mar 2025

Article

How to plan a roadshow for financial success

A successful financial roadshow requires careful preparation and strategic execution. Understanding how to plan a roadshow effectively ensures seamless logistics, strong investor engagement, and a well-executed event.

In this guide, we’ll walk you through how to plan a roadshow, covering key steps, potential pitfalls, and expert insights to help your roadshow run smoothly.

Why Planning a Roadshow Is Crucial

Financial roadshows are high-stakes events that require detailed coordination. Poor planning can lead to logistical issues, missed investor meetings, and a lack of focus on delivering key messages.

By understanding how to plan a roadshow effectively, you can:
✅ Minimise risks and prevent unexpected disruptions
✅ Keep executives focused on presenting rather than troubleshooting logistics
✅ Ensure smooth, stress-free transportation and scheduling
✅ Maximise investor engagement and increase roadshow success rates

Now, let’s dive into the essential elements of how to plan a roadshow successfully.

How to Plan a Roadshow: A Comprehensive Checklist

To streamline your roadshow planning, follow this detailed checklist:

✔ 1. Define Your Target Audience

Conduct thorough research to identify your ideal investors. Tailoring your roadshow to their interests ensures maximum engagement and impact.

✔ 2. Select Strategic Locations

Choose venues that align with your target investors’ locations. Selecting the right cities and meeting places enhances attendance and investor convenience.

✔ 3. Establish a Roadshow Timeline

A structured timeline keeps the event on track. Outline key milestones, deadlines, and scheduling to ensure a smooth process from planning to execution.

✔ 4. Budgeting and Financial Planning

Account for all roadshow expenses, including transportation, accommodation, marketing, and venue costs. Sticking to a well-planned budget prevents overspending and ensures resource efficiency.

✔ 5. Arrange Logistics and Executive Transport

A seamless travel plan is essential when you plan a roadshow. Secure reliable ground transportation, meeting venues, and accommodation to ensure punctuality and professionalism.

✔ 6. Develop a Strong Messaging Strategy

Craft a compelling narrative that conveys your company’s vision, strategy, and performance. Engaging messaging is key to capturing investor interest.

✔ 7. Assemble a Skilled Roadshow Team

A dedicated team is crucial for managing logistics, investor relations, and scheduling. A well-coordinated team ensures your roadshow planning runs smoothly.

Pitfalls to Avoid When You Plan a Roadshow’s Executive Car Service

One of the most overlooked aspects of how to plan a roadshow is executive transportation. Poor travel arrangements can lead to missed meetings, scheduling conflicts, and unnecessary stress.

Here are key pitfalls to avoid when organising VIP chauffeur services for financial roadshows:

🚫 1. Inadequate Scheduling

Poorly planned itineraries lead to delays and missed investor meetings.

✅ Solution: Create a detailed itinerary with buffer times for unexpected delays. Work closely with your chauffeur provider to ensure schedules are realistic and itinerary is optimised.

🚫 2. Using Non-Specialist Chauffeur Services

General chauffeur services may lack the expertise needed for financial roadshows.

✅ Solution: Partner with a specialist provider like Driven Worldwide, experienced in project managing high-profile executive transport for roadshows.

🚫 3. Lack of Contingency Planning

Unexpected disruptions, such as vehicle breakdowns, or flight delays or local traffic can derail your roadshow.

✅ Solution: Ensure the chauffeur provider has contingency plans, and integrated information systems to track changes to flight times and road traffic conditions so last minute changes can be made before they impact the roadshow.

🚫 4. Poor Communication

Miscommunication between roadshow managers, drivers, and executives leads to inefficiencies.

✅ Solution: Establish clear communication channels. Driven Worldwide’s PalmTree™ platform provides real-time tracking and direct connectivity, keeping everyone informed throughout the roadshow.

How Driven Worldwide Can Support Your Roadshow Planning

Seamless travel logistics are a fundamental part of how to plan a roadshow successfully. At Driven Worldwide, we specialise in financial roadshow transportation, ensuring smooth itinerary execution with minimal disruption.

Why Choose Driven Worldwide for Your Roadshow?

✔ 25 Years of Expertise – We understand banking, investor meetings, and the critical details of financial roadshows.

✔ Global Quality Assurance – Consistently high service standards worldwide, ensuring a professional experience at every location.

✔ Advanced Control & Visibility – Our PalmTree™ operating platform provides real-time tracking and full transparency for travel managers.

When it comes to how to plan a roadshow, Driven Worldwide takes care of every transportation detail—allowing executives to focus on their presentations while we handle the journey.

Let us quote for your next roadshow

-Brief Business Travel Insights

14 Feb 2025

Article

What is a Non-Deal Roadshow?

Are you planning your first non-deal roadshow?

In this article, we’ll explain what a non-deal roadshow (NDR) is and the importance of partnering with the right professionals to help manage the logistics for your event.

What is a non-deal roadshow (NDR)?

A non-deal roadshow is a type of financial roadshow that allows businesses to communicate important company information to existing and potential investors without the pressure of an imminent fundraising event or transaction.

During a traditional NDR, a company meets with multiple investors within one city or location over and presents information about its vision, performance, and strategic direction.

While some companies now opt to conduct virtual non-deal roadshows online, many argue that this can be less effective for relationship building than meeting with investors face-to-face.

What is the purpose of a non-deal roadshow?

The main purpose of a non-deal roadshow is to communicate important information with investors, generate interest, improve market perception, and build long-term relationships.

NDRs also provide companies with an opportunity to gather feedback from investors and analysts about their reputation and position within the market.

What is the difference between a roadshow and a non-deal roadshow?

Many businesses organise roadshows in the lead-up to an IPO (initial public offering).

These roadshows are intended as a sales pitch or promotional event to drum up investor interest in the company before it goes public.

The main difference with a non-deal roadshow is that it is not connected with an IPO or other transaction.

Instead, its main purpose is to build long-term investor trust and increase the company’s visibility.

Organising travel for a non-deal roadshow

Roadshows are high-pressure events, and your clients need to be transported from point A to point B in comfort and style.

Travel arrangements must be planned carefully to avoid delays, missed appointments, and tarnished reputations.

Whether you’re organising air travel, ground travel, or both – you need peace of mind that the travel partners you choose have the skills and experience required to provide professional and seamless transportation – even when complex travel itineraries are involved.

Remember, the standard of service provided by the businesses that you opt to partner with will reflect on the quality of your own offering, so it’s crucial that you choose carefully.

How Driven Worldwide’s managed chauffeur service can help

Running a successful roadshow of any description requires meticulous planning and professional logistical support.

To help things run smoothly, it’s crucial that you collaborate with experienced professionals.

Driven Worldwide specialises in providing business-class travel for financial roadshows of every type, including non-deal roadshows.

To learn more about our service, or to discuss booking a chauffeur for next your non-deal roadshow, then contact our team today.

Why some of the world’s leading investment banks choose Driven Worldwide for to manage transport for their non-deal roadshows.

Comfort

25 years managing complex projects for the banking sector

Driven Worldwide has been delivering managed chauffeur services for 25 years. The team understands the pressure roadshow managers are under. They work with clients to ensure projects run seamlessly. Every time.

Consistency

Fully vetted Chauffeurs in 1,500 locations

We have chauffeurs in 1,500 global locations. Strict adherence to our supplier charter and up to date vetting means we can rapidly fulfil all requests confident we will deliver a consistent service anywhere in the world.

Control

AI powered itinerary management

Control is our watchword. Our operating platform, PalmTree™, provides real-time intelligent itinerary management and our app gives clients comprehensive visibility of their live projects and booking history within a single system.

-Brief Business Travel Insights

08 Jan 2025

Article

Tips for successful event transport planning

Optimising Event Transport Planning for Seamless Events

Meticulous travel planning is essential to ensure high-profile participants arrive at a conference on time, relaxed, and ready to engage. If you have been tasked with organising transportation for a conference, partnering with an expert can make all the difference in ensuring things run smoothly.

Why Use a Managed Chauffeur Service for Event Transport?

Conferences & events are high-pressure events that demand impeccable coordination. With tight schedules and a need for efficiency, reliable and punctual transportation is critical to ensuring that all participants arrive on time.

Working with a managed chauffeur service provides peace of mind that event transport is in expert hands, delivering:

Punctuality – Ensuring all attendees arrive on time, avoiding disruptions and delays.
Professionalism – Experienced and highly trained chauffeurs who represent your organisation with the utmost professionalism.
Comfort and Convenience – Premium vehicles offering a relaxing environment, allowing attendees to prepare en route.
Bespoke Solutions – Tailored services that adapt to last-minute schedule changes with ease.

Tips for Successful Event Transport Planning

Planning transport for an event requires strategic planning, attention to detail, and the ability to accommodate high-profile attendees. At Driven Worldwide, we bring 25 years of expertise to ensure flawless execution. Here are our recommendations and tips for successful event transport planning:

1. Plan for Contingencies

Relying on everything going perfectly is a risk. Be prepared for the unexpected, including flight delays, traffic congestion, or adverse weather conditions. A robust contingency plan will help keep the event on track regardless of any disruptions.

2. Conduct a Site Recce

Before the event, visit the conference venues, local hotels, and transport hubs to identify potential challenges such as traffic bottlenecks or road closures. A thorough site recce ensures smooth travel routes and efficient time management.

3. Consider Attendees’ Needs

Understanding the specific requirements of attendees is crucial. Whether delegates require special accessibility arrangements, executive transport, or group travel coordination, ensuring personalised service enhances their experience.

4. Leverage Technology

Utilising intelligent tools can optimise travel planning. Our PalmTree™ Platform offers live tracking and route optimisation, ensuring real-time updates and seamless coordination throughout the event.

5. Provide a Personal Touch

VIP delegates appreciate clear communication. Send personalised text messages with chauffeur details and arrange for on-site teams to greet passengers and handle last-minute requests. A thoughtful approach ensures a premium experience.

How Driven Worldwide Enhances Transport Planning for events

When transport planning for events or conferences, collaborating with a specialist chauffeur company ensures a flawless experience. At Driven Worldwide, we act as an extension of your team, listening to your requirements and drawing on our long experience to create tailored solutions.

Our Key Services:

Pre-Event Planning – We conduct on-site recces to develop contingency plans and optimise itineraries.
On-Site Coordination – A dedicated transport manager oversees logistics in real time, ensuring seamless execution.
Global Coverage – Whether your event is in London, New York, or Hong Kong, we provide a consistently high-quality service worldwide.
Business-Class Vehicles – From luxury minibuses for group travel to executive cars for VIPs, all our vehicles are maintained to the highest standard and our Chauffeurs are professionals
Advanced Technology – Our PalmTree™ Platform offers pre-event risk assessments, live journey tracking, and full visibility and control over every transfer.

For expert support with event transport planning, contact our team today to learn more about our managed chauffeur services and how we can assist in making your event a success.

-Brief Business Travel Insights

01 Nov 2024

Article

What is an IPO roadshow?

Organising an IPO roadshow is a significant responsibility.

Aside from the fact plenty is riding on the outcome, it also requires a huge amount of organising and preparation.

It pays to have as many experts on your side as possible to keep the process running smoothly.

An integral aspect of running a roadshow for IPO is transportation.

When you’re already under pressure, the last thing you need to be worrying about is checking the traffic report and managing a travel itinerary.

That’s why it pays to use a professional chauffeur service like the one provided by Driven Worldwide.

Our team specialises in providing reliable transport for financial roadshows, including for IPO roadshows.

We will make sure your clients feel safe and handle every aspect of your roadshow travel itinerary, ensuring the event runs like clockwork.

What is an IPO?

IPO is short for Initial Public Offering.

It refers to the process of offering shares in a private company to the public for the first time, which helps the company raise equity capital from public investors.

An IPO is a significant undertaking that is usually lengthy and time-consuming.

To become a publicly traded entity, a private company must complete several important steps, one of which is completing an IPO roadshow.

What is an IPO roadshow?

A roadshow IPO is crucial in shaping the overall success of the IPO.

It’s an opportunity to sell the company to potential investors by holding meetings with potential investors.

The IPO roadshow role is to generate interest in a flotation among the investor community.

During the IPO roadshow process, the company’s executives make presentations to investors about what they can offer and answer questions from those investors about the company.

What is involved in the IPO process?

If you’re new to the role of roadshow manager, then it’s useful to understand that while the presentation roadshow in IPO is a crucial part of the process, it’s not where it all begins.

Choose an underwriter – Before the roadshow can take place, the company chooses an underwriter. The underwriter is a party, usually an investment bank, that will support them during the process
An IPO team is formed – The team usually comprises a variety of experts, including underwriters, lawyers, certified public accountants, and specialist sector advisers
Underwriter’s analysis – The underwriter assesses the company’s financial situation and identifies any potential risks associated with the business going public
Create an initial prospectus – This includes important information about the company’s business model, financials, rationale for going public, and what it has to offer investors
Planning and preparing roadshow – Next, they work with the company to help plan and prepare for the roadshow
The roadshow – IPO management roadshows are usually held over several days. During the roadshow, meets with investors to give a presentation and answer their questions.
Final pricing is determined – The feedback and interest generated during the roadshow are then used to determine the IPO’s final pricing
IPO final prospectus – After the roadshow, the company creates a final, in-depth IPO prospectus
Going public – The company is now ready for its debut on the stock exchange

Why trust Driven to manage your IPO roadshow travel?

An IPO roadshow could be one of the most important business events in a company’s timeline.

If you want everything to run like clockwork on the day, you need a team of experts on your side.

Here at Driven Worldwide, we offer global business-class chauffeur services and specialise in running financial roadshows.

The Driven Worldwide points of difference come down to three things and they are all about the management of the service. Our brand pillars are – comfort, consistency, control:

People and experience: Give travel managers (clients) the comfort of knowing they are in safe hands. We’ve been in this game for nearly 30 years, we know banking, we know roadshows and we care about getting it right.
Quality assurance: Give travel managers (clients) consistently high service delivered anywhere in the world thanks to top quality processes and adherence to charter.
Control: Give travel managers (clients) reassurance that they, and we are in control thanks to visibility and control measures provided by the operating platform. (The overall operation platform is called PalmTree™ – the Chauffeur App is a feature of PalmTree™).

For more information about our service or to discuss booking a chauffeur for your IPO roadshow, contact our team today.

-Brief Business Travel Insights

01 Nov 2024

Article

What is a financial roadshow?

A financial roadshow can mark a turning point in a company’s timeline, potentially catapulting it to success and driving significant financial growth.

However, coordinating a financial roadshow is no small feat.

It demands meticulous planning and preparation by a dedicated team of specialists managing every aspect of the event.

We’ve written this comprehensive guide to help you navigate your first roadshow in finance.

Below, we’ll provide a detailed overview of what a commercial financial roadshow entails and the steps involved in coordinating a successful one.

What are financial roadshows?

So, first, let’s answer that all-important question: “What is a roadshow in finance?”

A financial roadshow is a series of strategic meetings conducted over a short period, typically in one financial district.

They’re held primarily by companies in the finance and banking industry to attract, engage, and build relationships with investors.

Financial roadshows usually take place in one city over the space of a couple of days. During this time, a company meets with individual investors. Its executive team may also be accompanied by advisors from the bank that’s sponsoring (or underwriting) them.

During the roadshow, a company’s senior executives pitch to a small group of individuals from a potential investor. They showcase their company’s business model, long-term goals, financial health, future prospects, and more.

The content of these presentations depends on the company’s objectives.

Financial roadshows can be used to raise capital, maintain investor confidence, or enhance market visibility ahead of significant corporate milestones like an Initial Public Offering (IPO) or major project launch.

What different types of financial roadshows are there?

There are several different types of financial roadshows, with each type serving a slightly different purpose.

Non-deal roadshows (NDRs)

Non-deal roadshows are primarily used to build relationships with potential investors, provide updates to existing ones, and improve stock liquidity by increasing visibility. During a non-deal roadshow, a company meets with investors without having an immediate fundraising investment offer.

Deal roadshows

Deal roadshows are used to generate interest and excitement among potential investors. They’re often utilised during IPOs and bond issuances to secure a commitment from investors and help raise capital. This type of roadshow is critical in determining demand and pricing for the company’s offering.

Analyst roadshows

During an analyst roadshow, companies meet with financial analysts to give insight into their financial health, strategies, and market opportunities. These roadshows help analysts to create accurate reports and recommendations for their clients.

How do financial roadshows benefit clients?

When executed successfully, a financial roadshow can deliver substantial benefits, profoundly shaping the company’s future.

If you’re new to the role of roadshow manager, it’s important to understand the value these events can bring to a company and its stakeholders.

Build stronger relationships with investors

Financial roadshows provide companies with an opportunity to interact face-to-face with current and potential investors to build trust, credibility, and confidence, all of which are crucial for maintaining long-term relationships.

Generate interest and excitement around your company or offering

A successful financial roadshow can significantly increase a company’s visibility. By showcasing its strengths and potential directly to its target audience, the roadshow aims to create a buzz and generate excitement within the investment community. This heightened visibility can be particularly valuable for new companies or those launching new products or services.

Gain feedback from investors

One of the most tangible benefits of a financial roadshow is the opportunity to receive direct feedback from investors through one-on-one conversations. This invaluable feedback can then be used to refine the company’s business strategy, improve its offering, and address any concerns investors might have. Acting on this feedback can help the company improve its marketability and investment appeal by ensuring it is aligned with investor expectations.

Educate investors, analysts, and shareholders

Understanding the nuances of a company’s operations, governance, and market opportunities is crucial for investors and analysts. Roadshows are an educational platform where companies can provide insight into their value proposition, strategic direction, future prospects, and more. When investors have a deeper understanding of a company, they can make more informed investment decisions.

Raise capital for business growth

One of the most important aspects of a deal roadshow is its role in raising capital. IPO roadshows are used to help companies persuade investors to purchase shares in the company. A successful deal roadshow can be a pivotal moment for a business, helping it to gain the support and financial resources required for expansion, research and development, and other growth initiatives.

Managing logistics and support for your financial roadshow

When you’re running a financial roadshow, there’s no room for error.

They’re complex events that require extensive logistical support.

If you want to make the right impression on potential investors and stakeholders, then your roadshow must run like a well-oiled machine.

Let’s explore the logistics of planning and executing a successful financial roadshow.

Timeline development

At the start, a detailed timeline should be drawn up, documenting all activities that make up the roadshow process, from the initial planning stages to the post-event communications. Developing a timeline helps ensure that each phase transitions smoothly to the next and that nothing is missed.

Budgeting

The cost of running a financial roadshow soon starts to add up, but it’s important to keep costs within your financial limits. You need to carefully budget for event venues, travel, accommodation, technology, marketing, and much more. Don’t forget to budget a little extra for unforeseen circumstances too!

Travel coordination

You will need to coordinate transportation for everyone attending your event. At Driven Worldwide, we specialise in providing business-class transportation for roadshow events. We handle every aspect of travel and transportation for your roadshow, including managing your roadshow itinerary and airport transfers and providing comfortable and safe transportation for your event’s VIPs.

Accommodation

You must also book suitable accommodation for all attendees. Accommodation should be within close proximity to your roadshow venue.

Venue and equipment hire

Your event venue should set the right tone and make the right impression. It should also be equipped with everything you need to give a successful presentation.

Technology setup

Don’t let unreliable technology compromise your presentation! Make sure you have the right technology setup to deliver a smooth and engaging presentation. Key considerations should include reliable high-speed internet access, advanced audiovisual systems, and high-quality speakers.

Itinerary management

Developing a clear itinerary of events will help you to keep every aspect of your roadshow running on schedule.

On-site support

Don’t rely on it being all right on the night! Make sure you have a dedicated on-site support team to help set up the venue for your event and pack it away at the end. You should also have a contingency plan in place for any unexpected situations or potential disruptions. Your on-site team should be ready to assist in the event of any last-minute changes in schedule or technical issues.

Why trust Driven Worldwide to manage travel for your financial roadshow?

A successful financial roadshow has the potential to set your business up for future growth and success.

Organising a roadshow requires a skilled team, with the logistical support team playing a crucial role in the event’s success.

During a financial roadshow, you must transport people and equipment to different locations, and arriving on schedule is crucial to the event’s success.

Financial roadshows also require complex itinerary planning to ensure that everything runs smoothly.

Here at Driven Worldwide, we’re not just another chauffeur service.

We specialise in providing exceptional business-class chauffeur services for financial roadshows—so we know what we’re doing! Our team can handle every aspect of travel and transportation for your roadshow, including complex itineraries, so that’s one less thing for you to worry about.

The Driven Worldwide points of difference come down to three things and they are all about the management of the service. Our brand pillars are – comfort, consistency, control:

People and experience: Give travel managers (clients) the comfort of knowing they are in safe hands. We’ve been in this game for nearly 30 years, we know banking, we know roadshows and we care about getting it right.
Quality assurance: Give travel managers (clients) consistently high service delivered anywhere in the world thanks to top quality processes and adherence to charter.
Control: Give travel managers (clients) reassurance that they, and we are in control thanks to visibility and control measures provided by the operating platform. (The overall operation platform is called PalmTree™ – the Chauffeur App is a feature of PalmTree™).

For more information about our services or to discuss booking a chauffeur for your financial roadshow, contact our team today.

-Brief Business Travel Insights

23 Apr 2024

Article

How much does a chauffeur cost in the UK?

Whether you need luxury transport for a special occasion or stress-free business travel, hiring a chauffeur could help you travel in style and comfort. But how much does it really cost to hire a chauffeur?

The honest answer is that it’s hard to give a figure without knowing the details of the journey. The cost of hiring a chauffeur varies widely based on many different factors. In this article, we’ll explore the factors that affect the cost of hiring a chauffeur and try to answer the question “how much does a chauffeur cost?”

What factors affect the price of chauffeur services?

The price of hiring a chauffeur does not come at one flat rate. Many different factors affect the cost of hiring a chauffeur. Let’s find out what they are.

Length of journey – One of the most obvious factors affecting the cost of hiring a chauffeur is the distance you need to travel or the length of time you require a chauffeur. Hiring a chauffeur for a 3-hour round trip will be far cheaper than hiring a chauffeur’s services for a full weekend.

Type of vehicle – Another influencing factor is the type of vehicle required. Generally, all chauffeur-driven vehicles are brand new, state-of-the-art vehicles; however, travelling in a more luxurious or specialised vehicle will cost more.

Location – As with many different services, the prices of chauffeurs can vary from one part of the country to the next. London-based chauffeurs and journeys may come at a premium.

Special requirements – The more complex your journey and requirements are, the more expensive the service will likely be. For example, high-security, managed journeys with multiple stops will cost more than simply travelling from point A to point B.

Reputation of chauffeur – Highly experienced and well-regarded chauffeurs may command a premium price.

How much does a chauffeur service cost in UK?

As we’ve discussed, the price of hiring a chauffeur varies widely, but we can give you some ballpark figures as to what you can expect to pay at the low and high ends of the scale.

Chauffeurs generally charge either hourly, daily, or full-time rates.

How much does it cost to hire a chauffeur by the hour?

In the UK, you can expect to pay anything between £50 and £150 per hour to hire a chauffeur. At the low end of the scale, you should expect to be transported in a standard luxury vehicle, with higher prices associated with travelling in a more luxurious vehicle.

Cost of chauffeur for a day UK

Hiring a chauffeur for a day generally costs somewhere between £400 and £1000 a day, depending on the type of vehicle and any special requirements you have.

How much does a full-time chauffeur cost UK?

Employing a full-time chauffeur in the UK is likely to set you back anywhere in the region of £25,000 – £50,000 p/a, depending on the chauffeur’s level of experience, location, and your specific requirements.

Is it worth hiring a chauffeur?

Hiring a chauffeur is undeniably a very attractive way to travel. When you leave the driving to a professional, it helps to take the stress and hassle out of travelling. All you have to do is sit back, relax, and enjoy the ride. Chauffeurs are highly trained professionals and drive brand-new luxury vehicles, so arriving at your destination in a chauffeur-driven vehicle oozes professionalism and style, helping you make a good impression when needed. However, as revealed in this article, chauffeur services come with a premium price tag. Whether it’s worth hiring a chauffeur for your journey depends entirely on your circumstances, requirements, and budget.

Hire a chauffeur with Driven Worldwide

Ready to redefine the way you travel? Whether you need a chauffeur service for travel within the UK or overseas, Driven Worldwide has got you covered. We specialise in first-class chauffeur services for business travel, conferences, events, and roadshows.

We offer chauffeur services in over 1,500 locations around the globe. Our professional chauffeurs are trusted by some of the largest organisations in the world.

Contact our team today to get a quote on a journey or book a car.

-Brief Business Travel Insights

25 Mar 2024

Article

How to travel safely in high-risk areas

We live in a big and wonderful world with many amazing destinations to travel to. Unfortunately, many of these destinations are potentially dangerous.

However, just because a place is seen as being dangerous doesn’t mean you have to totally avoid it. Rather you need to be aware of what you’re getting yourself into and make sure you prepare adequately.

Here’s our guide to travelling safely in a high-risk area.

Access the Risk

If you’re taking a trip to an area with a history of conflict, violence or criminal activity, only you can know what your comfort levels and appetite for risk are.

Determine whether or not it will be worth it to travel to a place if you’re going to spend much of your time feeling anxious and not really enjoying yourself.

Be Prepared

Before your trip:

Do some research to determine the political situation of the place you’re travelling to
Read the local papers online to understand what’s currently happening at that destination
Ask questions of people who have travelled there before to gain further insight into what the problems actually are.

Plan Your Trip and Leave a Trail

Before travelling:

Notify your embassy that you’ll be travelling to a high-risk area
Make copies of your passport, as a lost passport is an expensive inconvenience and there’s a high possibility you may not be able to replace it in a high-risk area
Give a family member or friend a copy of your itinerary. This will help them determine roughly where you should be if they need to find you
Make sure you have the contact details of the people you’ll travelling with, the number of your embassy and those of a trusted driver or guide.

Travel with a Company Experienced in High-Risk Areas

Travelling with a company with extensive knowledge of working in high-risk areas can help put your mind at ease. Here at Driven Worldwide, we have an extensive network of trusted partners across Central and South America, the Middle East, and Africa.

To find out more about travelling in a high-risk area or to book your travel, contact Driven Worldwide.

-Brief Business Travel Insights

18 Mar 2024

Article

The impact of business travel on mental wellbeing

Business travel can have serious implications for people’s health and mental wellbeing. It is now firmly on the agenda as a workplace mental health issue.

A study conducted by the International SOS Foundation has revealed that business trips contribute to behavioural changes in people in the workplace. These include depression, stress and anxiety.

Some of this is down to how technology has actually extended people’s working hours while travelling, because of its accessibility.

However, there is also considerable stress involved in the process of travelling and being on the road a lot of the time.

The research indicates that many organisations do not have sufficient mental health resources in place, or a workplace wellness programme.

International Business Travel and Mental Health

The research interviewed 200 business travellers. 45% said they felt more stressed on business trips, while 31% felt emotionally exhausted. Over a quarter of respondents said they experienced more prevalent mental health issues such as anxiety and depression.

There are also a physical health implications, with people travelling for business less likely to have a balanced diet or to get much exercise, or even much good quality sleep.

The problem is that while international business travel opens up opportunities, it also comes at a cost to wellbeing.

Safeguarding Health and Business Continuity

What measures can organisations and companies take to try and safeguard employees who are travelling on their behalf?

The Health and Safety Executive (HSE) is clear about the measures for tackling stress, and about the impact stress can have, with over 11 million days a year lost through stress in the workplace.

But how does stress risk management translate to business travel?

There are various stress factors associated with business travel.

Some of these are common to other work situations, including sudden, unexpected workloads, unclear reporting lines and responsibilities, and rapidly changing circumstances.

However, they may also suffer from specific, travel-related stress factors, including: a lack of peer support, or other support network; isolation from family and friends; and jet lag.

These factors also include lack of sleep, lack of exercise and poor diet, as mentioned above.

Symptoms of poor mental health can appear as impaired performance, poor concentration and erratic emotional behaviour.

Better Support for Business Travellers

More organisations must consider implementing procedures aimed at reducing the mental health risks of business travellers.

Just as mental wellbeing within the workplace has become much more widely recognised, so the impact of business-related travel on employees, along with remote working, needs careful consideration.

There are internal measures businesses and organisations can take to support employees, such as wellness programmes and resilience training, counselling and regular employee surveys.

However, they should also consider the conditions and quality of business travel, and what practical support there is to improve the business travel experience.

One such area of dedicated support is Executive car services, providing expert business and chauffeur class transfers.

Here, the focus is on ensuring passengers get all the support they need to reduce any stress and remove the uncertainties and inconvenience associated with business travel.

For more information about our specialist services, please complete our online contact form and we will be in touch as soon as possible.

-Brief Business Travel Insights

18 Mar 2024

Article

Taxis or Chauffeurs: the right choice for the job

Taxis or chauffeurs: the right choice for the job Knowing the key differences between booking a taxi and hiring a chauffeur can help you to make the right choice for your next trip.

By choosing the most suitable mode of transport for your journey, you can keep travel arrangements cost-effective and running smoothly. This blog explains the key differences between a taxi and a chauffeur, to help you decide which mode of transport is best suited to your journey.

When to choose a taxi

For short distance travel between 1-3 miles, calling a taxi company to arrange a journey at the drop of a hat might be the most affordable and convenient solution for you.

Advantages:

Convenience of being able to arrange transport last minute.
Affordable for short distance travel (1-3 miles).

Disadvantages:

Paying by the meter is not cost-effective.
If you’re only popping around the corner to the pub or the shops, then cheap and cheerful may be all that you require. If you’re travelling further afield though beware that the cost can really add up on when you’re paying by the meter.

When to choose a chauffeur

If you’re pre-arranging transport for a journey of 3 miles or more, for a special occasion or event, or for a whole day of travelling, you’ll want to ensure that your ride is comfortable.

Advantages:

High level of service.
Comfortable and relaxing travel.
Stylish arrival.
Receive an upfront price for the journey.
Travel in a vehicle of your choice.

Disadvantages:

Travel usually needs to be arranged in advance.
Usually more expensive than a taxi.

To book executive or chauffeur travel that you can trust, get in touch with our team here at Driven Worldwide by calling us on 020 3848 5100 or using our online contact form to request assistance.

-Brief Business Travel Insights

21 Feb 2024

Article

Why book chauffeurs for your corporate event

Transport can be one of the largest logistic headaches when planning a corporate event. It’s also the key to the event’s success. Every corporate event is a showcase of what your company represents. This is how your staff, delegates and clients are going to perceive your business.

Start Planning Your Transport Needs Early

When planning a big event, many businesses leave the organising of their transport to the last minute. But it should be one of the first things you co-ordinate. The experience for every person coming to your event needs to be seamless. From airport arrival to luggage management and security passes, you should leave nothing to chance.

Getting the Right Vehicle

Each person coming to your event will have different needs. People with be arriving in groups or coming as individuals. Some will need more space if they have extra luggage or equipment for the event. You need to ensure the company you employ has the right executive cars and mini buses in their fleet.

Dedicated Planning

Imagine how relaxed you would be if you had a dedicated project management team organising the transport for your entire event. Carefully laid plans can suddenly fall apart thanks to late flights, adverse weather conditions or traffic jams. These are things you can’t control and probably won’t have the time to deal with. A project management team, with 24/7 with real time monitoring of all your VIPs and delegates, will stay on top of the details and promptly sort out any problems that may occur.

The right partner will keep you in control, informed and save you time and money.

Book a Chauffeur for Your Conference or Event with Driven Worldwide

If you want to take the headache out of transportation, contact Driven Worldwide. We’re experts in transport for corporate events.